Archive System – Digital and Hard Copy
• Work with the PEA team to ensure the archiving system is strategic in function and
use; serving existing and future needs for archive access and documentation
• Proactively ensure archive and archiving system is maintained to a high standard
and as user-friendly as possible – make suggestions for improvement if applicable,
based on existing and future needs for archive access

Archive – Hard Copy
• Proactively updating hard copy folders for new advertising and editorial work
ongoing (match prints, magazines, tear sheet books)
• Review and update older content to be collated and organised
• Digitise older physical content where necessary
• Manage hard copy archive for all publishing material

Archive – Digital
• Ensure current digital archives are updated systemically across photography, film,
social media, design collateral, ephemera
Searchable database
• Upload and metadata tag all content into searchable database
(Extensis Portfolio). Ensure searchable database is up-to-date with all new content
as well as older content where necessary.

Archive – Support Development & Special Projects
• Assist Archive Editor to find content in the archive for research, editorials,
syndication, books, exhibitions, social media, website.
• Industry and archive research – support long-term archive strategy project and
other strategic development projects as needed.
Archive Image – Talent Approvals
• Support talent approvals across books, exhibition, exhibition promotion / collateral /
product, website for images already produced, as needed and possible and briefed
by relevant team members
Video Archive
• To maintain and develop the archive of  film and moving image
• To develop the searchable database for video
• To support new film and moving image projects by searching for and retrieving
relevant raw footage
Prints Inventory database
• Review and where necessary improve/update inventory logs on the prints inventory
database (Art Logic)
• Manage the digitisation of vintage prints.