Leading International Blue Chip Gallery are hiring – Registrar for its primary market gallery. The ideal candidate will have a BA or higher in Art History and/or Arts Administration, and at least four years experience in registration or collections management. Superior organizational skills, the ability to carefully manage projects and meet deadlines, and a working knowledge of registration, fine art shipping and logistics are required.

3 month contract extending to 1 year scope to continue …

General Registration

  • Support the Exhibition Registrar on installations including discussing shipping needs with departments, preparing internal and client condition reports, and ensuring proper management of Certificates of Authenticity
  • Work closely with Registration NY to fill in communication gaps (especially with shipments, condition problems, location requests, and other important inventory)
  • Supervise and manage Registrar & Inventory Assistant and Intern workloads

Inventory Management

  • Work with Registrar & Inventory Assistant to ensure artworks are fully and accurately processed on receipt regarding physical properties and packing: dimensions and inscriptions confirmed; frame labels and Certificate of Authenticity labels applied or stored appropriately; verso images shared; packing assessed
  • Create and maintain inventory control processes and protocols
  • Generate activity lists for large requests (consignments, sales, catalogue raisonne etc.)
  • Coordinate packing required for each type of artwork, requesting specific needs with agents
  • Facilitate one-off large-scale inventory documentation, labelling, and storage such as larger collections of artist’s work, including all archive and supplemental material.
  • Oversee quarterly inventory of gallery and European warehouse
  • Must have strong administrative, organizational and professional communication skills
  • Extensive experience in international shipping procedures, UK and EU Customs procedures and regulations, and strong knowledge of contemporary art
  • Ability to handle a high level of volume and complexity with speed and accuracy
  • Must be a proactive team player