ROLE INVOLVES

  • Manage Senior Directors diary
  • Organise internal and external meetings
  • Co-ordinate travel and related itineraries
  • Screen all telephone calls and respond accordingly, manage post and emailcommunication and greet clients on behalf of the SD
  • Prepare a daily running list for the SD and ensure critical tasks are completed each day
  • Manage the SD’s client database: add new clients, ensure existing client information iscorrect, maintain up to date interest lists, etc.
  • Assist the SD in preparing for meetings and viewings
  • Work on presentations to send to clients on behalf of the SD
  • Compile and record sales offers
  • After sales follow up co-ordinating with Gallery Manager, Finance Manager andOperations Manager
  • Complete SD’s monthly expense reports
  • Assist in administrative duties as required
  • Assist with events organisingRequirements
  • BA or Masters degree in Art History
  • Fluent in German – both written and spoken
  • Other languages are an advantage
  • Excellent communication
  • Client service skills
  • Proactive approach and ability to use initiative
  • High level of attention to detail
  • Excellent organisational skills including ability to multi-task and prioritise under pressure
  • Ability to handle confidential information with discretion