Front Desk

  • Welcoming visitors to the gallery in person, by phone and email, in a friendly and efficient manner. Meeting the needs of clients and connecting them with the sales team.
  • Ensuring that the front desk materials (checklists, price lists, press releases, showcards, books, visitors’ book, exhibition guides) are up to date and immaculately presented.
  • Using the internal database to update contacts and to find artwork information for sales team.
  • Keeping a daily record of key visitors and clients to the gallery to share with the Directors.
  • Booking cars and making restaurant and hotel reservations for artists and gallery staff.
  • Assisting with book sales relating to the exhibitions and gallery artists with PayPal Here app.
  • Liaising with the front desk teams in New York to coordinate DHL and FedEx shipments.
  • Updating the ‘General London’, ‘Absence’ and ‘Private View’ Google calendars.
  • Updating Gmail signatures, phone lists and face charts to share with London staff.
  • Coordinating the guest lists for dinners and events with London and New York sales teams.
  • Inviting guests to private dinners, talks and concerts via email and post, managing the RSVP spreadsheets, and acting as the main contact person for clients attending the events.
  • Preparing table plans, table numbers, place cards, flowers, candles and menus.
  • Organising efficient taxi services to dinner venues and helping clients find their way there.
  • Preparing memos and calendar events to circulate internally for all events in the gallery.