The position reports into sales and artist liaison duties for one of the Directors in London. The team manages a number of artists and a significant client base. The ideal candidate has at least three years related experience. Superior communication skills, the ability to time manage and meet deadlines, and the ability to work with multiple teams is required. This position will involve contact with curators, artists, and clients, therefore discretion and poise are essential.

Primary responsibilities include:

Administration:

  • Daily management of to-do list and schedule: set daily priorities and goals;
  • Monitor incoming/outcoming emails and calls, assist in ensuring these are followed-up appropriately;
  • Print and prepare materials for meetings, and other occasions as needed;
  • Coordinate all Director travel and prepare travel itineraries; act as point person when Director is out of office;
  • Manage expenses by creating reports and compiling receipts.

Sales / Client Development:

  • Track client interest, assess for targeted offers and requests.
  • Assist in helping cultivate/maintain successful client relationships;
  • Provide broad support to Director with all sales-related matters:
    • Manage client correspondence regarding all sales-related matters, assist with any client requests and needs;
    • Prepare and send offers for all inhouse exhibitions and art fairs;
    • Prepare and send targeted offers based on requests and client interest;
    • Assist on all phases of the sale process: communicate with clients regarding purchases
    • Monitor incoming payments;
  • Ensure all client requests in general are addressed and met in a timely manner

Manage Secondary Inventory:

  • Confirm work details with consignor and oversee inbooking of work with inventory team;:
  • Liaise with registrars to generate consignment paperwork, edit as needed, send agreement to consignor and ensure paperwork is countersigned;
  • Coordinate collection/transport of work to gallery with registrars;
  • Schedule photography, relay provenance and exhibition history to research, coordinate with production department for reframing when necessary;
  • Update price and activate (and share with sales team), ensure datatabe and Artbinder are up-to-date at all times;
  • Follow up with consignor for invoice upon sale, keep track of when payment is received and ensure payment goes out to consignor;