• Act as ‘gate-keeper’ to the owner of the gallery

 

  • Manage the immaculate presentation of office, the Viewing Room, the Meeting Room and gallery spaces

 

  • Maintain an oversight of all gallery activity internal and external across all departments

 

  • Coordinate and integrate Owner’s work with the senior leadership team and the wider gallery in tandem with the Gallery Manager

 

  • Acting on Owner’s behalf for internal communications and projects

 

  • Diary and itinerary management (manage external and internal meetings)

 

  • Oversee scheduling of internal departmental meetings

 

  • Prioritise, process, draft and respond to incoming communications

 

  • Copy editing internal and external documents which require Owner’s approval (e.g. press releases, important emails, sales preview emails, weekly newsletters and online viewing rooms)

 

  • Support and management of Owner’s sales and client outreach (manage sales pipeline and debtors list, Art Logic database, client contact lists, manage client outreach, initiate post sales process and liaise on AML)

 

  • Prepare artwork and furniture lists, private view links, PDFs and presentations

 

  • Conduct research on auctions and potential purchases, set up bids on Owner’s behalf as requested, oversee tickets and seat allocation and ensure catalogues are efficiently and promptly delivered by the gallery intern

 

  • Organise and coordinate travel and overseas events, taking special care to adhere to all Covid restrictions and advise Owner appropriately

 

  • Make restaurant bookings, organise cars and arrange client visits

 

  • Prepare guestlist for private views, artist and client dinners and large gallery events

 

  • Draft and organise  bi-annual artist letters and one to one calls, in conjunction with the artist department coordinator

 

  • Coordinate and support with Stephen’s IT requirements and be proactive in seeking upgrades as appropriate. Lead by the Gallery Manager.    Oragnise artist studio visits
  • Liaise with owner’s private PA