OPPORTUNITY FOR POLISHED, PROACTIVE AND EXPERIENCED EA TO SUPPORT TOP TIER GALLERY WHO WORK WITH THE WORLD’S MOST CELEBRATED PRIVATE COLLECTIONS, MAJOR MUSEUMS WORLDWIDE. UNDERGOING HUGE EXPANSION  – NEW ROLE TO HELP ACCELERATE AND DRIVE ENORMOUS GROWTH AND ACCOMPANYING PROJECTS.

MAIN FOCUS – provide top level assistance for high level executives. This can be a demanding role, so a strong well-organised and confident candidate is crucial.

Your job role:

  • Providing support to the directors, and administrative aid to the gallery team.
  • Liaising between clients, suppliers, restorers & auction houses
  • Organising travel for business and leisure; booking flights, hotels and managing itineraries.
  • Handling travel expenses.
  • Assisting with deliveries and local errands, including packing/unpacking artworks, hand delivering objects to clients and auction houses.
  • Property visits to take meter readings, opening for contractors.
  • Negotiating better rates on utility bills and various quotes, keeping mobile contracts up to date.
  • Diary management; scheduling meetings with clients, experts, auction houses etc.
  • Call handling.
  • Welcoming clients in a polite and professional manner.
  • Preparing beverages for client meetings and visitors.
  • General office admin including filing and photocopying.
  • Overseeing office supplies and making all purchases for stationary, books, equipment etc, when required.
  • Assisting at events and exhibitions.

Ideal candidate must have:

  • Excellent written and spoken English.
  • A minimum of 3 years experience working as an Executive Assistant
  • Confident telephone manner.
  • Excellent organisational skills and ability to multitask and problem solve.
  • Flexibility and ability to prioritise workloads.
  • IT literacy and be highly proficient in Microsoft Office.
  • Excellent customer service skills.
  • Ability to handle high pressure situations and adapt quickly