FULL TIME ACCOUNTS ASSISTANT TO SUPPORT FINANCE TEAM OF GROWING CREATIVE ART GALLERY ….

The ideal candidate will be well suited to a fast paced environment. The role currently will mainly be remote working however there may be days where travel into the office is required.

RESPONSIBILITIES

● Daily bank reconciliations for bank accounts, including foreign currency accounts

● Daily bookkeeping of Xero bank accounts in line with Salesforce invoices

● Updating status of transactions in Salesforce and ensuring smooth integration of invoices

into Xero

● Allocating inward payments to invoices in Xero and ensuring smooth payment interface into

Salesforce

● Artist reporting for exhibition and non-exhibition sales

Editions

● Third party reporting including providing monthly statements to charities

● Ensuring all artists and suppliers are paid in line with payments runs and working closely

with Logistics team to ensure artworks are shipped in a timely manner

● Managing accounts payable and receivable across multiple companies

● Assisting with month end including cost centre spend reviews and variance analysis

● Assisting with stock review and liaising with the logistics team to retrieve stock from third

party locations.

● Client debt management – chasing customers for outstanding payments

● Cash book processing – including monthly Amex reconciliation, bank receipts and cash

postings

● Checking and reconciling customer & suppliers accounts and ledgers

● Processing purchase invoices and receipts and making supplier payments where necessary

● Correcting any issues in Xero – eg. duplicate invoices

● Liaising with suppliers and third parties on all queries

● Various other ad-hoc tasks as deemed appropriate

PERSON SPECIFICATION

Minimum two years experience in a similar role, preferably within a gallery

Must have Xero and ideally Salesforce experience

Basic knowledge of VAT required